I am a new treasurer, what do I need to do?

Contact our Finance team to arrange a virtual induction, this can be done by emailing: finance@rafsportsfederation.uk 

At this induction we will be able to notify you of all our processes including processing invoices, arranging payments/reimbursements, credit cards, bank statements and account reconciliation and procedures. 

I need an association credit card, what do I need to do?

Email finance@rafsportsfederation.uk to request a credit card, a member of our team will get back to you with more information. 

Where can I download payment proformas?

You can find downloadable excel forms here  

You can also email our finance team to request a template – finance@rafsportsfederation.uk  

We have our AGM coming up, what do we need to do to prepare for this?

You may wish to download a template agenda from our Knowledge Bank, this can be found here under forms and templates. 

We are also able to check/review your constitution if you would like to make any changes to it, remember any changes needed to be agreed on at your AGM by your members. 

If you require specific support at your AGM we may be able to attend, please let us know your AGM date and meeting details as early as possible to ensure our availability  

I am a new trustee/executive committee member, what do I need to do?

Please get in touch with us by emailing: info@rafsportsfederation.uk. If required, we will be able to offer trustee training or an induction, please let us know if you feel this is needed.

What’s the difference between a member, a participant and a beneficiary? 

When we refer to your members, we are referring to them in the context of your sports associations’ legal status. Depending on your legal status and governing document, you may have members who make decisions relating to things such as making changes to your governing document, appointing and removing trustees and determining whether your sports association should be wound up. The trustees of your sports association will also be responsible for reporting to your members at your annual general meeting. Regardless of your legal status, it is essential to keep up to date membership records to ensure all matters of importance are voted on correctly, in line with your governing document.  

 Participants are exactly that; the individuals who take part in your chosen activity. Many sports associations will likely have different levels or categories for participation and the impact measurement of your sports association will likely be linked to your participation figures as well as your beneficiaries. Which leads us on to… 

 Beneficiaries. These are those who benefit from your charity, or those who your charity seeks to benefit. Understanding your beneficiaries is key to furthering your charitable objects and should be reported on by your trustees in their trustees annual return.  

I want to get in touch with a RAF Sports Association, how do I do this?

The best way of contacting a Sports Association is by visiting their webpage, this can be found on our Sports list here 

Alternatively, many associations are active on social media platforms and have messaging functions to get in touch with them directly.  

We can also pass general enquiries to associations, please email info@rafsportsfederation.uk and provide as much detail as possible so that your email is passed on to the correct person/association. 

I want to update the details on our Sports Association webpage, how do I request this?

Please email us info@rafsportsfederation.uk detailing any required changes, we will endeavour to get back to you and make changes to your webpage as quickly as possible. 

Please note that if you require larger changes/revamp we will need to schedule in time to carry out this work so it would be great if you can give us notice. 

Where can I find downloadable resources for my association?

Please visit our Knowledge Bank, you can find a wealth of information here including forms and templates, see here  

I want to submit a grant application form, where do I need to send this?

All completed grant application forms need to be sent to grants@rafsportsfederation.uk 

Please ensure that your chairman has approved and signed the application before sending the form to us. Please also ensure that any supporting documentation is emailed to us.

I want to set up a new RAF Sports Association, what do I need to do for this to be recognised?

You will need to email 22Gp-DRS0Info@mod.gov.uk, our colleagues in the Directorate for Sports will be able to offer more guidance and support.

How do I get permission for an Oversea’s Visit?

Click here for more information

How do I get permission for a RAF Sport Fixture or Meeting?

Click here for more information or you can also complete this form here

Where can I find more information about the Directorate for Sport?

You can find more information on their MOD Sharepoint site, here